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Faculty Resources at The New School Libraries and Archives

What are Reserves?

Reserves are required course readings that instructors make available through Canvas or any of The New School library locations.

Most types of library material can be placed on reserve: books, e-books, book chapters, periodical articles, videos, scores. Both digital and physical reserves are available.

Placing materials on reserves ensures that they are cleared for copyright.

How do I Place Items on Reserve?

Request Reserves from Canvas:



Push Items from BobCat into Reserves:

Import from Previous Semester:

Textbook Ordering


Q. What if the library does not own the book or DVD that I would like to put on reserve?

When we receive your reserves request, we will order the materials, as long as they fit into our collection criteria.  

Q. How long does it take to process a reserves request?

Typically, a few days to a few weeks, depending on volume and copyright considerations.

Q. What do I do if my course doesn't appear in Canvas?

A. Contact your academic department.

Q. Why do I have to provide a scan or photocopy for electronic reserves? Can't you just scan from the original?

A. Due to the high volume of requests, we are unable to provide this service.

Q. What happens with my reserves at the end of the semester?

Materials are automatically taken off reserve.  

Q. Do I need to make new requests every semester, even though I'm teaching the same class with the same readings?

Yes, but when you sign into Canvas, you can import reserve readings from previously taught courses.  Renewals are not immediately available to students because the library staff processes the material and assesses copyright compliance each semester that the material is used.

Q. How do I learn more about copyright and fair use?

Check out our guide.

Q. What services do you have for faculty coordinators of multi-section courses and faculty teaching large courses such as ULECs?

Make an appointment with a librarian so that we can guide you through the Reserves request process and answer your questions.


Video: How to Access Reserves (for Students)


Dear Faculty:

Be ready for Fall 2017 semester by requesting your course materials now!

We would like to encourage you to make your requests early in order to have materials ready for the first day of class. All submissions are processed in the order they are received, and you don’t need to request all materials at once. Requests during peak periods (such as the beginning of the semester), materials with copyright clearance issues, and special formats (streaming videos, etc.) might require extra processing time. Avoid delays by submitting your requests ASAP.

Request/Renew Reserves:

  • For renewals, save time by reusing material from previous semesters. Use the “Import Items” tool (the left column under “Add Materials”) in Canvas to renew material for a current class. If you need assistance, watch our video tutorial, Import from Previous Semester.
  • For new requests, submit and track your print, media, and e-reserves materials in Canvas. To learn how, check out this brief video tutorial (1.5 minute), Canvas Reserve Request.
  • Request material for your class directly from the library catalog - click on our video tutorial, Bobcat reserve request, to learn how.
  • Copyright compliance and fair use are assessed for all electronic reserves. PDFs from larger portions of a copyrighted book will take longer to process. Library staff will work to clear copyright permissions and license material for you. We will communicate with you if your request does not meet copyright requirements, and help identify alternatives. Learn more from our copyright guide.
  • Get in touch with one of our Subject Librarians who can help you with resources (Ask Usmake a 1-on-1 appointment or book an in-class library instruction session).

Request Textbooks (for students to purchase a physical copy):

  • Use the Course Reserves tab in Canvas to place textbook orders with Barnes & Noble Union Square, the campus bookstore.
  • When possible, the library acquires electronic copies of textbooks for your students to access as part of your Course Reserves in addition to placing the textbook order at Barnes & Noble.

For more information on course reserves and other library services, please visit the Libraries & Archives website or the Faculty Research Guide. Should you have questions or need assistance, please use the Ask Us feature of our website or email

Thank you,
Ed Scarcelle
University Librarian